Every office has printers, and they all need to be connected. If
you have an office with a Windows Server domain, you can easily connect
your printers using Group Policy. Your printers and print drivers for
your various operating systems must be installed and shared on the
server before you begin.
This example is shown using Windows Server 2008 R2. To deploy your printers using Group Policy, you first need to install the Print and Document Services Role. Open Server Manager, right click Roles, and choose Add Roles. Select the Print and Document Services role. When installing the role, you need only choose Print server.
After you have installed the Role services, go back into Server Manager and browse to Roles\Print and Document Services\Print Management\Print Server\\Printers . Right-click on the printer you want to deploy, and choose Deploy with Group Policy
After you have chosen Deploy with Group Policy, Click Browse to
select the Group Policy you want to use, then select it. After choosing
the policy, click the check boxes to assign the printer on a user or
computer basis (either per user or per machine). Then click Add
After you click Add, you can see the Printer name, the GPO that you assigned it to, and the Connection Type (per user or per machine). You can add the printer to as many policies as you want.
This example is shown using Windows Server 2008 R2. To deploy your printers using Group Policy, you first need to install the Print and Document Services Role. Open Server Manager, right click Roles, and choose Add Roles. Select the Print and Document Services role. When installing the role, you need only choose Print server.
After you have installed the Role services, go back into Server Manager and browse to Roles\Print and Document Services\Print Management\Print Server\
After you click Add, you can see the Printer name, the GPO that you assigned it to, and the Connection Type (per user or per machine). You can add the printer to as many policies as you want.
 
Your users should not be administrators of
their machines, which means that when your printers attempt to install
themselves, it won’t work. There are some changes that need to be made
to the GPO assigning the printers so that non-administrator users can
install them. Open the GPMC (Group Policy Management Console) in
Administrative Tools and browse to:
Computer Configuration | Policies | Administrative Templates | Printers
Right-Click Point and Print Restrictions
and choose Properties. Click Enabled. Clear the checkboxes (if
checked) that say “Users can Only point and print to these servers” and
“Users can only point and print to machines in their forest”. In the
“When installing drivers for a new connection” box, select “Do not show
warning or elevation prompt”. These settings only apply to Vista and
later. If you are running Windows XP, hang your head in shame, because
it’s no longer supported.
Your printers will now be deployed, and installed, on your clients.
Happy printing.
Happy printing.
Published By
S.G.Godwin Dinesh.MCA
Sr.System Administrator
Sr.System Administrator
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